Canon laser 3170 manual

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Page Use the buttons on the numeric keypad to enter the preset two- digit code of the polling box. Use the buttons on the numeric keypad to enter the four-digit password protecting the preset polling setup file. Page Setting Up Polling Sending Setting Up Polling Sending This section shows you how to set up your fax to store and hold a document until it is polled by another fax to send it. Create a polling box and give it a number.

Press Use the buttons on the numeric keypad to enter a two-digit code for the box. Page If you want to enter a password to protect the polling box setup file, Press Use the buttons on the numeric keypad to enter a four-digit password. Just press the search buttons to display 5. Page Use the buttons on the numeric keypad to enter the password. Set the polling box to erase or keep the document after polling. Press Press the search buttons to display the setting you want.

The document in the memory box is erased after it is sent once in response to polling by another fax. The fax starts scanning the document into the polling box. Page Press Use the buttons on the numeric keypad to enter the polling box number. Use the buttons on the numeric keypad to enter the four-digit password protecting the polling box setup file.

You cannot cancel a polling box when the polling box is holding a document for polling sending. Press Use the buttons on the numeric keypad to enter the number of the box that you want to delete.

Page Stop Press to return to standby. Page Chapter 12 Other Special Features This chapter describes some convenient features that you may want to use in daily operations. Page Using The Telephone Using the Telephone Follow this procedure to use the telephone for voice communication if you have installed the optional handset kit. When you hear the dial tone, dial the telephone number. When the other party answers your call, you can talk into the handset.

The other party will not be able to hear you until you pick up the handset. Page Setting And Using The Program Button Setting and Using the Program Button The program button feature allows you to register a setting so you can automatically perform a routine procedure with a single button press.

Page Program button Setup Summary The default settings, shown in bold, remain in effect unless you change them. When- ever you need a transmission report for a document you are sending, just press the button and a transmission report Page To set transmission report feature Press the search buttons until you see the display below.

Press To use this feature, press the have a report printed for the transaction. To set up the Report button feature Press the search buttons until you see the display below. Press Program Now any time you need a report, press the Page Press 3. This item will not appear on the menu unless your fax machine has been provided with the stamp option. ON Turns on the stamp feature. If you want to stamp document pages, press the search buttons until you see ON.

Close all three of the One-touch Speed Dialing panels and send the document. Some of these features are listed in the table below. The description in the third column is the default setting. In other words, this is how the fax will operate unless you change the referenced setting.

Page Other Special Features Chapter Some of these features also allow you to keep track of fax transactions based on division numbers or user access codes that you can assign to individuals or sections inside your company. If you fail to create and safeguard a system password, then anyone can open the System Settings menu and change or disable the settings. Setting the System Settings Password Follow this procedure to set the system settings password.

Set the system password. Press Use the buttons on the numeric keypad to enter a four-digit password between and Record the password number and store it in a safe location. You must enter this system password every time you open the System Settings menu. Page Press Use the buttons on the numeric keypad to enter the current password. Then press as it is entered. Page Restricting Fax Operation Restricting Fax Operation This section describes how to set up restrictions on operation of the fax.

We will first show you how to set up restrictions on sending documents, printing fax reports and copying, and using the telephone. Then we will show you how to use the fax with these restrictions on. Turn on the transmission restriction feature. Press Press Press the search buttons until you see the display below.

Enter the department access codes. Press the search buttons to display ON then press If the first number is already in use, press the search buttons until you see an empty line.

Enter the department access code password or the user access code. Use the buttons on the numeric keypad to enter a four-digit code for the department access code password or the user access code. Page Press the search buttons to display ON.

Enter a user access code to protect the copying and printing features. Use the buttons on the numeric keypad to enter a four-digit user access code.

This user access code is used only to restrict access to copying and printing. Page Operating The Fax With Restrictions On This concludes the restrictive settings for sending, printing, and using the telephone. Stop Press Stop Operating the Fax with Restrictions ON This section describes how to operate the fax with the operation restric- tion features set up and turned on.

Go on to step 5. Enter the DAC department access code. Page Printing A Report With Restrictions On Use the buttons on the numeric keypad to enter the four-digit user access code that you set previously to restrict access to copying. Follow the normal procedure to complete copying the document. Page Press the search buttons to display OFF, then press To turn off restricted printing Press the search buttons until you see the display below.

Press Press the search buttons to display OFF, then press To turn off restricted use of the telephone Press the search buttons until you see the display below. Restricted receiving limits document reception to fax units whose telephone numbers are registered on your fax for One-touch or Coded Speed Dialing buttons. You cannot receive a document from another fax unless it is registered on your fax for a speed dialing button, so the fax will not receive unsolicited direct mail.

However, there may be occasions when you want the fax to store all documents in the memory until you are ready to print them. Locking the fax to receive and store all documents in the memory is called memory lock. Page Press have one. Turn on the memory lock feature. Press the search buttons to display the setting you want and press 4.

Page Memory Lock Setup Summary The default settings, shown in bold, remain in effect unless you change them. You must also use this password to unlock the memory so you can print documents stored in the memory. Page Turning The Memory Lock On Turning the Memory Lock ON Follow this procedure to put the fax in the memory lock mode if the memory lock mode timer has not been set or if you want to put the fax in the memory lock mode before the timer turns the memory lock on.

If the timer is set for the memory lock feature, the fax will enter and leave the memory lock mode automatically. Then press Memory Reception Memory Reception Use the buttons on the numeric keypad to enter the four-digit memory lock password and press All the documents received in the memory while the fax was in the memory lock mode are printed.

Press the search buttons until ON appears. Press Restricting Use of the Fax Set the document on the fax machine. Enter the telephone number. When a user attempts to dial with a speed dialing button, the fax machine will prompt the user to enter a PIN Code.

Tone Press to start transmission. Tone Press The fax starts to send the document. You can print lists of telephone numbers and transmissions settings registered in the fax, as well as print reports about document transactions. Then press Report Report 2. Press Press to start printing. SEAL B. DWYER Page Reports Reports Reports contain information about past fax transactions. The Activity Report or the Activity Management Report prints a list of the past 40 transactions, and other reports report information about transactions as they occur.

Here is a summary of some of the abbreviations used in activity reports. Then press Report Report Press After you press in the standard format with all transactions listed chronologically. Page Samples are shown below. Page Chapter 14 Printing Reports And Lists By now you have all had a chance to become familiar with your new By now you have all had a chance to become familiar with your new Canon fax units and are ready to set up a reliable, economical Canon fax units and are ready to set up a reliable, economical communications network that offers many exciting features.

Page Multi-transaction Report If the transmission was a sequential broadcast, then a Multi- transaction Report is printed. Page Reception RX Report You can set the fax to print an activity report every time you receive a document. Page Memory Lists Memory Lists These reports list information about what is contained in the memory at the current time. Confidential Mailbox List Follow this procedure to print a list of all confidential mailboxes regis- tered in the fax.

This list also shows you which confidential mailboxes are currently holding documents. Page Received memory box list Follow this procedure to list all documents currently received and held in memory boxes. Page Memory Clear Report If a power failure occurs, the documents currently stored in the memory can be saved for up to approximately 12 hours. If power is not restored to the fax within 12 hours, the documents in the fax memory will be lost.

If this time limit has elapsed by the time power is restored to the fax unit, as soon as power is restored a list of documents deleted from the memory as a result of the power failure is printed automatically. At the end of this chapter you are shown how to troubleshoot minor problems in response to error messages in reports or on the LCD display.

Page Removing Document Feed Jams Removing Document Feed Jams To prevent frequent jams during document scanning, always check the pages before you feed them into the fax. If a paper jam occurs during scanning, the Error lamp blinks red and a message will appear in the display: Stop Pull the document straight out to remove it.

Always open the ADF cover before you attempt to remove a jammed document. Close the ADF cover and press down on it gently until you hear it lock in place. You should check each location for jammed paper and remove it.

Face-up tray area 2. Output trays area 3. Page Face-Up Tray Area 1. Face-up tray area Gently pull out the jammed paper. If the jammed paper cannot be easily removed, do not force it. This can happen when the trailing edge of the paper is still within the paper feed area. The pressure from the pressure roller must be released before removing the paper.

Page If you can see the edge of the paper Gently remove the jammed paper. If you cannot see the edge of the paper 2. Use both hands to pull the paper up. Page Imaging Area 3. Open the printer cover and remove the toner cartridge. Store the cartridge in its original protective bag to avoid exposure to light.

While holding the green lever, flip the transfer guide up. Gently ease the edge of the paper away from the guide. After the paper rear-most edge has come out, slowly pull the paper forward and out of the fax unit. If you cannot reach the paper, open the MP tray and remove the envelope feeder slot cover if attached. Pull out the jammed paper holding its leading edge while opening the release guide as far as it will go.

Page Mp Tray Area 4. MP tray area 1. If a paper jam occurs in the MP tray area follow the procedure for removing the paper jam in the imaging area on pages to 2. If you cannot easily reach the paper to clear the jam, slowly pull the jammed paper out from the front.

Page Paper Cassette 1 Area 5. Paper Cassette 1 area 1. Remove Paper Cassette 1. If Paper Cassette 2 is installed, be sure to remove it first. If you can see the edge of the paper Locate the jammed paper inside the fax unit and gently pull it out.

If the paper does not come out easily or you cannot grasp the edge of the paper easily, do not force it. Page Paper Cassette 2 Area 3. Hold the green lever and flip the transfer guide up, then slowly pull the paper out from below. Always guide the transfer guide slowly back to its original position by holding the green lever. Never let it jump back by releasing the lever.

Remove Paper Cassette 2. Locate the jammed paper inside Paper Cassette 2 and gently pull it out. Always release the transfer guide inside the fax unit before removing the paper. Page Storing Recording Paper Use only the recommended paper or paper of similar quality, and store it carefully.

When installing the recording paper, refer to page Recommended Paper We recommend using Canon paper with this fax machine. Quality Use plain bond, typewriter quality without curls, folds, or rough edges. Follow these guidelines when you store paper. Page Changing The Toner Cartridge Changing the Toner Cartridge Change When the toner runs low in the toner cartridge, the Change Cartridge Cartridge indicator on the operation panel will light and you will see this message: The fax may be set to continue printing or to store the remainder of a document being received into the memory.

To dispose of the cartridge: To protect the environment, Canon has started a special program to help you dispose of your empty toner cartridges. After you install a toner cartridge, keep the original packing material. Rock the new cartridge five or six times to distribute the toner evenly inside the cartridge. Place the cartridge on a flat, clean surface. Snap the tab to detach it from the cartridge.

As you steady the cartridge with one hand, remove the seal by gently pulling the plastic tab with your other hand. To avoid pinching your fingers between the toner cartridge and the fax unit, grip the cartridge as shown below. If the printer cover is open you will see a message: Open the printer cover again and make sure the toner car- tridge is sitting level and close the printer cover again.

Page Storing Toner Cartridges Storing Toner Cartridges Follow these simple guidelines when you handle and store toner car- tridges.

You may need it later to re-pack the car- tridge temporarily to protect it from exposure to light. To protect the environment, Canon has started a special program to help you dispose of your empty toner cartridges.

After you install a toner cartridge, keep the original packing material and the shipping label. Page Periodic Cleaning Periodic Cleaning Follow these simple procedures to keep the fax clean and operating smoothly. Before you clean the fax, print all documents received in the memory.

Cleaning the Fax Unit 1. Before you clean the fax, disconnect the power cord of the fax unit from the power source.

Disconnect the power cord of the fax unit from the power source. Lift the document feeder tray, the document output tray and the upper output tray. Using a soft clean cloth, wipe any paper dust off the black plate of the transfer guide. Wipe the edge of the transfer guide with a soft, clean cloth, to remove toner and paper dust from both sides of the transfer guide. Page Cleaning The Scanning Area 6.

Pull the transfer guide back to its full extent, then wipe the silver metal strip with cloth. Then gently guide the transfer guide back to its original position. Gently open the upper unit of the ADF cover, as shown in the illustration below. Release the upper unit of the ADF cover by pushing the hook inside with your finger or using a pencil. Open the upper unit of the ADF cover fully and clean the rollers. Page 5. Gently close the upper unit of the ADF cover until you hear it lock.

Lift the document feeder tray, and gently open the ADF cover until it stops, grasping the document feeder tray and the ADF cover at the same time. While holding the ADF cover open with one hand, use one finger of your other hand to gently push in the black plastic loop to separate it from the stub on the fax machine. Gently lift the ADF cover up to the full open position. Use a soft, dry cloth to wipe clean the scanning glass, the white strip above, rollers and the area around the glass.

Use a soft cloth that will not scratch the scanning glass. Page Refilling The Stamp Ink Compartment Option Follow this procedure to refill the stamp ink compartment if you are using the optional stamp feature. Disconnect the power cord of the fax unit from its power source. Locate the stamp pad then apply only one drop of ink to the stamp ink compartment.

If you have to send a document, turn off the stamp feature for the first hour. If the other party's fax is Canon fax and can set a polling ID, request that they set the polling ID to decimal or binary. If the other party's fax is a Canon fax and can set a polling ID, request that they set the polling ID to decimal or binary.

Page Documents in the memory to be sent have been cleared. Try sending again without a subaddress. Cut the document into smaller sheets. Reduce them on a copy machine if necessary. Then paste them on standard letter or A4-size sheets for scanning. Start the procedure from the beginning. Is the document set in the automatic document feeder ADF correctly?

Remove the document and set it correctly. Check the number registered for the speed dialing button and make sure it is correct. Is the Lighter indicator on your operation panel on? Press the ing again. Copy a document on your fax and see if the copy is streaked or dirty. Contact the other party and confirm that their fax supports receiving a polling request with a subaddress or password.

Page Is your fax set for ECM receiving or sending? Because the fax is constantly checking for errors during trans- mission, ECM receiving or sending requires more time. The fax is set to conduct all transactions using ECM error correction mode. Page Recording The User Reminder Sheets Recording the User Reminder Sheets The user reminder sheets are essential for recording the passwords, box numbers, subaddresses, and so on, so you do not forget them.

We recommend that you make a copy of these sheets, fill them out, and use them for reference. Page Department Access Code Dept. Access Code Password Dept. Page Confidential Mailboxes Box No. Page Memory Boxes Box No.

The settings that determine how the fax unit operates are called user data settings. These important settings can be switched on and off to custom- ize operation of the fax unit. Use the search buttons to display the item you want to set or change. These settings include important features like registering the names, telephone number and the date and time that prints on documents you send, setting alarms and scanning density, and so on.

Page User Settings Also note that it is necessary to enter 00, 01, 02, These settings Chapter Register your name or company name. Page Report Settings Report Settings 1. Press the search buttons to display 2. OFF No activity report prints after the 40th transaction 2. Press the search buttons to display 3. Press the search buttons to display 4.

ECM RX 2. This switch does not affect the button setups for One- touch or Coded Speed Dialing. MEMORY RX Select how incoming documents are to be received in the memory if the fax runs out of toner or paper, or the output trays are full of printed pages. Press the search buttons to display 5. Select whether to use the MP tray. The MP tray can be used as a paper supply for fax, copy, report, and printer functions.

All the printed documents are delivered to the lower output tray. When the full paper sensor detects the tray is full, the paper delivery automatically switches to the upper output tray. Page File Settings File Settings 1. Press the search buttons to display 6. Create a two-digit confidential mailbox number. Page System Settings System Settings 1. Press the search buttons to display 7.

You will not have to do this if the System Settings are not yet password protected. The fax machine reduces power consumption after it has remained idle for a specified length of time.

Press the search buttons to display 8. Register your second fax number. Group is sent at the specified time. Page MH Standard mode Approx. Page Appendix B Documents You Can Scan Follow these guidelines if you need exact information about the dimen- sions of documents you can scan. Document Media to Avoid Avoid trying to scan wrinkled or creased paper, carbon or carbon back paper, curled paper, coated paper, torn paper, onion skin or other very thin paper. Page Document Size Document Size Make sure the documents you feed into the fax are within the dimensions shown below.

For documents that are larger or smaller than these recom- mended limits, reduce them or enlarge them on a copy machine and then send the copy. Page Printing Area Printing Area Note that the fax unit cannot print completely from the edge of one border to another. The size of the margin differs slightly with the paper size. Page Glossary Glossary Activity report Journal of transactions, both sent and received.

Stands for automatic document feeder. Automatic dialing Dialing fax or telephone numbers by pressing one or four buttons.

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